Question 620
A finance project reviews its control framework for: An authorized budget override is used repeatedly on small purchases, but management cannot track the cumulative overage. Which ongoing review step is most appropriate?
Explanation
Correct Answer
Review aggregate over-budget approvals against revised funding plans. This prevents recurrence of the identified mechanism: Override permissions are an exception path that can still exhaust fiscal funds. Validate the control by checking: The exception report attributes cumulative overages by user and cost center.
Incorrect Answers
Audit deliberate changes to budget account and dimension values during approval. That safeguard is aimed at a different risk: A buyer can bypass a budget-check failure by changing the document description, though the account and amount remain over limit. It does not most directly prevent recurrence of: Override permissions are an exception path that can still exhaust fiscal funds.
Test PO approval, receipt and invoice scenarios in budget control regression. That safeguard is aimed at a different risk: An AP invoice passes budget control at purchase-order approval but is blocked later due to document source scope mismatch. It does not most directly prevent recurrence of: Override permissions are an exception path that can still exhaust fiscal funds.
Include cross-program negative transactions in grant audit checks. That safeguard is aimed at a different risk: A government grant budget must be isolated from an operational budget, but both use one broad budget control rule. It does not most directly prevent recurrence of: Override permissions are an exception path that can still exhaust fiscal funds.