Question 80
For a university finance office, a recurring control is needed after this issue: A bank statement import rejects transactions because its electronic format differs from the configured payment/bank statement format. Which preventive safeguard best reduces recurrence?
Explanation
Correct Answer
Validate each bank format change with a known-good statement. This prevents recurrence of the identified mechanism: Bank data exchange depends on the expected format and field mapping, not just the file extension. Validate the control by checking: The statement imports with matching dates, references and amounts into bank reconciliation.
Incorrect Answers
Test unmatched fees and legitimate exceptions when tuning reconciliation rules. That safeguard is aimed at a different risk: An organization enables advanced bank reconciliation but cannot match statement fees because transaction matching rules omit fee patterns. It does not most directly prevent recurrence of: Bank data exchange depends on the expected format and field mapping, not just the file extension.
Separate timing items from corrective accounting entries in monthly signoff. That safeguard is aimed at a different risk: Monthly bank reconciliation shows deposits in transit and outstanding checks, but finance marks every unmatched item as an error. It does not most directly prevent recurrence of: Bank data exchange depends on the expected format and field mapping, not just the file extension.
Reconcile revaluation and reconciliation journals as separate month-end checks. That safeguard is aimed at a different risk: A foreign-currency bank balance is held in GBP, and end-month EUR statements are wrong because bank currency revaluation was skipped. It does not most directly prevent recurrence of: Bank data exchange depends on the expected format and field mapping, not just the file extension.